PLEASE ENSURE YOU ARE LOOKING AT THE CORRECT INFORMATION FOR YOUR STAND.
ALL STANDS 18m2 AND ABOVE ARE SPACE ONLY. ALL STAND BELOW 18m2 ARE ABLE TO DECIDE IF THEY WANT TO HAVE A FREE BUILD SPACE ONLY STAND OR A SHELL SCHEME STAND.
YOU MUST INFORM US OF YOUR CHOICE.
PLEASE COMPLETE THE FORM BELOW WITH THE CORRECT SPELLING OF YOUR ORGANISATION, THIS WILL BE USED FOR YOUR COMPANY PROFILE AND NAMEBOARD IF YOU ARE USING A SHELL SCHEME.
Exhibition set up
Outdoor Exhibition Stand - Sunday 10th March 9am - 5pm.
Space Only Stands – Monday 11th March – 0900 – 2100
Shell Scheme Stands – – Monday 11th March – 1500 – 2100
What’s included - Space Only Stands – stands 18m2 and above
Stands designs must not exceed 8m in height or 6000 kg per sqm in weight – no hanging banners
1 x 500w socket, grey carpet included any other carpet/flooring will be an additional cost to the exhibitor
Please send stand plans to andrea@defenceleaders.com once your stand design has been completed by 16th Feb.
If non-standard materials such as wood are to be used for construction we will require a document from fire safety
What’s included – Shell Scheme
White Shell Scheme, 1 x 500w socket, 1 x 70cm W x70cm H white square table, 2 x white chairs and nameboard, grey carpet. If you have more than one stand you will receive extra furniture and electrics, all stands will be one open space. Should you require extra panels please contact Rafal - k.r.galimski@psp.com.pl
Stand Design, Walling Panels, Furniture, Graphics
Panels are white PVC, Panels are 97cm x 232cm If graphics are ordered via PSP they produce graphics, they print it on a PVC panel, or stick printed foil on PVC panel. They are mounted and set up prior to exhibition set up.
Exhibitor's who wish to put their own graphics on the walls, must remove the graphics from the walls after the Show. For any dirt, stickers or glue that require cleaning there will be an additional fee of 50 PLN per 1 m². If the wall is destroyed (holes, cracks or glue difficult to remove) additional fee is 150 PLN per 1 wall.
For any graphics or build requests please contact Rafal at PSP- k.r.galimski@psp.com.pl
For any additional furniture, please contact Rafal at PSP: k.r.galimski@psp.com.pl
Deliveries
The venue will NOT accept deliveries directly to the hall with the exception of stand build material. All exhibits & promotional material will need to be shipped to the advanced warehouse (please refer to the delivery label for the address). The latest arrival at the warehouse is Friday 8th March, CEVA must be made aware a minimum of 48 hours before arrival. All deliveries from the advanced warehouse will be made Monday 11th March after midday.
CEVA logistics are our official logistics partner for further information contact Mitchell by Monday 12th February to ensure shipping deadlines are met – mitchell.Akehurst@cevalogistics.com
IMPORTANT – if you are shipping to the warehouse via a courier (Fedex, TNT, DHL etc) CEVA Logistics must be made aware of this before the goods are shipped. Failure to do this will incur intervention fees at £225 per shipment not including customs clearance, importer of record, duties & taxes or any onsite handling.
If you require any empty cases, boxes or pallets to be stored during the show CEVA can collect, store & return during official breakdown
AV equipment hire
Please contact Kamil at Brill for AV hire - kamil.szymanowski@brill.pl / 0048 507 038 984 - Deadline for Graphics is 20th February 2025
Graphics
Need some printed graphics such as banners, brochures or business cards? Get in contact with Rafal from PSP - k.r.galimski@psp.com.pl
Security
Whilst every reasonable precaution is taken to ensure the safety and security of personnel and equipment the organisers cannot accept responsibility for injury, loss or damage or any consequential losses which may befall your personnel or their property. The organisers will implement comprehensive security cover throughout our tenancy.
First Aid
First aiders will be on-site throughout your tenancy. If first aid is required, please tell your event manager or any venue steward. A member of the first aid team will come to help.
Exhibition Break Down
Exhibition break down can begin on Thursday 14th, hand carry items can be packed and removed as soon as the last presentation has finished. The empty cases stored by CEVA will begin to be returned by 5pm when permission is granted by the venue.